Privacy Policy

Introduction

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This policy ensures we protect and handle personal information in accordance with the NDIS and relevant privacy legislation. We acknowledge an individual’s right o privacy while recognising that personal information is required to be collected, maintained and administered in order to provide a safe working environment and a high standard of quality.

The information we collect is used to provide services to participants in a safe and healthy environment with individual requirements, to meet duty of care obligation, to initiate appropriate referrals, and to conduct business activities to support those services.

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Applicability

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When:

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• Applies to all personal information and sensitive personal information including the personal information of employees and participants

• Applies to all company information – that is any information not publicly available.

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Who:

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• Applies to all representatives including key management personnel, directors, full time workers, part time workers, casual workers, contractors and volunteers.

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Privacy and confidentiality guidelines

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To support the privacy and confidentiality of individuals:

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• We are committed to complying with the privacy requirements of the Privacy Act, the Australian Privacy Principals and for Privacy Amendment (Notifiable Data Breaches) as required by organisations providing disability services

• We are fully committed to complying with the consent requirements of the NDIS Quality and Safeguarding Framework and relevant state and territory requirements

• We provide all individuals with access to information about the privacy of their personal information

• Each individual had the right to opt out of consenting to and providing their personal details if they wish

• Individuals have the right to request access to their personal records by requesting this with their contact person

• Where we are required to report to government funding bodies, information provided is non-identifiable and related to services and support hours provided, age, disability, language and nationality

• Personal information will only be used by us and will not be shared outside the organisation without your permission unless required by law (e.g.) reporting assault, abuse, neglect, or where a court order is issued)

• Images or video footage of participants will not be used without their consent

• Participants have the option of being involved in external NDIS audits if they wish

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Security Information

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To keep information secure:

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• We take reasonable steps to protect the personal information we hold against misuse, interference, loss, unauthorised access, modification and disclosure

• Personal information is accessible to the participant and is able for use only by relevant workers

• Security for personal information includes password protection for IT systems, locked filing cabinets and physical access restrictions with only authorised personnel permitted access

• Personal information no longer required is securely destroyed or de-identified

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Data Breaches

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As part of information security responsibilities:

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• We will take reasonable steps to reduce the livelihood of a data breach occurring including storing personal information securely and accessible only by relevant workers

• If we know or suspect your personal information has been accessed by unauthorised parties, and we think this could cause you harm, we will take reasonable steps to reduce the change of harm and advise you of the breach, and if necessary, the Office of Australian Information Commissioner.

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Breach of Privacy and Confidentiality

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A breach of privacy and confidentiality is an incident:

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• Follow the Manage incident internally process to resolve

• May require an investigation

• An intentional breach will result in disciplinary action up to and including termination of employment